Privacy policies
A privacy policy written around what your business actually collects, uses and shares.
Explain how you collect and use people's personal data.
- Business / Legal document
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Key features
What you collect
Things people give you, things about how they use your service, things from others and anything sensitive, each with blanks to describe it.
Why you use it and marketing
Your purposes in your own words, and how you send marketing and how a person stops it.
Who you share it with
Four rows for providers and what each does, plus anyone you are obliged to share with or transfer the business to.
Children, location and how long you keep it
Whether the service is for children, where information is held, and a retention period for each kind.
Choices and complaints
What a person can ask you to do, how to ask, automated decisions, how to complain and how you will tell people about changes.
About this document
A privacy policy explains what information an operator collects about people, why, who it is shared with, where it is held, how long it is kept, how it is protected and what people can ask for. This form has sections for each, with blanks for your own practices and a table of what you collect and who you share it with.
It is a blank form that you complete honestly and publish. It does not make your site compliant with any privacy law, and it should say only what you really do, since a policy that does not match practice can cause problems. What you need to say, and what choices you are expected to offer, depends on your business, the information and where people are, so a lawyer's review is sensible.
Is this document right for you?
Useful when
- You collect names, emails or other information on a site or app
- You use analytics, payment or marketing providers
- Your current policy no longer matches what you do
Commonly used by
- Small businesses with a website
- Apps and online services
- Shops, clinics and professional practices
Not sure? about your situation first.
Alternatives
These are separate documents, for different jobs.
- Cookie policiesExplain how your website uses cookies.View document
- Data-processing agreementsSet how another business processes personal data for you.View document
- Website terms and conditionsThe rules visitors agree to when using your website.View document
- Cybersecurity legal supportLegal help with security obligations and incidents.View document
When to use this
- A shop adds a mailing list and payment provider
- A start-up launches an app that records usage
- A business reviews its policy after changing providers
What happens next
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- Website terms and conditionsThe rules visitors agree to when using your website.View document
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Questions
About the privacy policies
No. It helps you describe what you do. Whether and which laws apply, and what they require, depend on your business, the information and where the people are. Ask a lawyer.
Still have a question? .