Event Contract
Agree what a provider will supply at your event and what happens if plans change.
Set the terms for providing services at an event.
- Business / Legal document
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- A standard version you complete yourself
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Key features
Event details
The date, place, times and expected number of guests.
Services and equipment
A blank for the services supplied, what is not included, what the provider brings and what the client provides.
Deposit and overtime
A deposit, a balance date and an overtime rate that can be agreed on the day in writing or by message.
Cancellation both ways
What the provider keeps if the client cancels, and a replacement or refund if the provider cannot attend.
Weather and venue
A blank for what happens if the weather or the venue prevents the event.
About this document
An event services contract is for a provider such as a planner, DJ, photographer or sound and lighting company. It sets out the event, the services and equipment, access times, price, changes, cancellation and damage.
You complete the blanks by hand, and the client and provider both sign.
Is this document right for you?
Useful when
- You are hiring someone to provide a service at your event
- You provide event services and want your terms recorded
- The event depends on weather or a venue you do not control
Commonly used by
- Event hosts
- DJs, photographers and entertainers
- Planners and production companies
Not sure? about your situation first.
Alternatives
These are separate documents, for different jobs.
- Catering ContractSet the terms for catering an event.View document
- Influencer ContractSet the terms for an influencer's paid content.View document
- Independent-contractor agreementsSet the terms of work with an independent contractor.View document
- Liability WaiverHave someone waive claims for risks of an activity.View document
When to use this
- A host books a photographer for a celebration
- A company hires sound and lighting for a launch
- A provider wants overtime and cancellation terms written down
What happens next
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More in Music & Entertainment
- Band Partnership AgreementSet the terms between the members of a band.View document
- Influencer ContractSet the terms for an influencer's paid content.View document
- LLC formationPrepare the paperwork to register a limited liability company.View document
- Founder agreementsAgree roles, equity and decisions between co-founders.View document
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Questions
About the event contract
It can, as one of the services, but there is a dedicated catering contract with menu and allergy terms.
Still have a question? .