• Quorum and notice

  Who was present and absent, what makes a quorum under the association's documents, and how notice was given.

• Treasurer's and managing agent's reports

  Blanks for cash, reserves and unpaid assessments, and for what the managing agent reported and what the board asked for.

• Maintenance, rules and owners' comments

  Sections for repairs and quotes received, rules matters, and what owners raised.

• Motions table

  Three motion lines, each with mover, seconder, votes for, against and abstaining, and the result.

• Names of owners

  Owners' names are recorded only where the association's own practice is to record them.

These minutes record what an association's board did at a meeting: who attended, whether there was a quorum, reports, maintenance and rules matters, owners' comments and every motion with how it was decided.

The form is a blank to complete during or after the meeting and sign by the secretary and the presiding officer.

Not sure? Talk to an attorney about your situation first.

These are separate documents, for different jobs.

• Corporate resolutionsRecord decisions formally made by a board or shareholders.View document
• Consent to Action Without MeetingApprove company decisions in writing without holding a meeting.View document
• Directors' Organizational MeetingRecord the first meeting of a new company's directors.View document
• Company bylawsThe internal rules a corporation is governed by.View document

• A monthly board meeting with budget and maintenance items
• A meeting that decides on a repair contract
• A meeting dealing with rule enforcement

• Corporate resolutionsRecord decisions formally made by a board or shareholders.View document
• Certificate of IncumbencyConfirm who a company's current directors and officers are.View document
• Consent to be Director and OfficerRecord a person's consent to serve as director and officer.View document
• Consent to Action Without MeetingApprove company decisions in writing without holding a meeting.View document