Certificate of Incumbency
Confirm who a company's current directors and officers are, with specimen signatures.
Confirm who a company's current directors and officers are.
- Business / Legal document
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Key features
Officers and directors table
Name, office, date of holding office and a specimen signature for each of four people.
Who may sign, and for how much
A section naming who may sign for the company and any limit on what or how much.
The certifying officer
The person signing says what office they hold and that they have access to the company's records.
A date it speaks to
A statement of the date of the records relied on, and that nothing shows a change since.
An optional notary page
A notary acknowledgment page is included for use only if the certificate is notarized.
About this document
A certificate of incumbency is a company officer's statement of who holds which office, since when, and who may sign for the company. Banks, lenders and counterparties ask for one when dealing with a company.
This blank form is completed by hand. It has a table for four office-holders with specimen signatures, and a notary acknowledgment page that you use only if the document is to be notarized.
Is this document right for you?
Useful when
- A bank is opening an account or a lender is making a loan
- A counterparty wants proof of who can sign for your company
- Officers have changed and you need a fresh statement
Commonly used by
- Company secretaries
- Finance teams
- Directors dealing with banks
Not sure? about your situation first.
Alternatives
These are separate documents, for different jobs.
- Corporate resolutionsRecord decisions formally made by a board or shareholders.View document
- Consent to be Director and OfficerRecord a person's consent to serve as director and officer.View document
- Ownership and equity documentsRecord who owns what share of the company.View document
- Company bylawsThe internal rules a corporation is governed by.View document
When to use this
- A bank asks for evidence of authorised signatories
- A company signs a major contract and the other side wants confirmation of authority
- An overseas party requests a certificate for a cross-border deal
What happens next
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More in Director & Corporate Governance
- Corporate resolutionsRecord decisions formally made by a board or shareholders.View document
- Consent to be Director and OfficerRecord a person's consent to serve as director and officer.View document
- Consent to Action Without MeetingApprove company decisions in writing without holding a meeting.View document
- Directors' Organizational MeetingRecord the first meeting of a new company's directors.View document
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Questions
About the certificate of incumbency
It depends on who is asking and where it will be used. The form includes a notary page you can use if needed. Ask the person requesting it what they need.
Still have a question? .